STANDING ORDERS OF LEIGHTON BROMSWOLD PARISH COUNCIL


Leighton Bromswold Parish Council is subject to the basic arrangements for the conduct of meetings and making decisions contained in Schedule 12 of the Local Government Act 1972 (paragraphs 7-13 and 39-45).

1 LEIGHTON BROMSWOLD PARISH COUNCIL MEETINGS

1.1 Chairing meetings

The Chair of the Leighton Bromswold Parish Council or in her /his absence the Deputy Chair shall chair meetings of the Leighton Bromswold Parish Council. In their absence the Leighton Bromswold Parish Council shall select a person to chair
the meeting.

1.2 Quorum
No business shall be dealt with unless there is a quorum of 3 members present. If
there is no quorum, the meeting must be adjourned immediately.

1.2 Holding meetings

1.3.1 An annual meeting of the Leighton Bromswold Parish Council shall be held in every year in the month of April. In the year of ordinary elections of parish Leighton Bromswold Parish Councillors the annual meeting shall be held within 14 days after the day on which Leighton Bromswold Parish Councillors elected take office.

1.3.2 At least 6 other meetings of the Leighton Bromswold Parish Council shall be held in every year.
1.3.3 An extraordinary meeting of the Leighton Bromswold Parish Council may be called at any time by the chair.

1.3.4 Any 2 members may submit a written request signed by them to the Chair to call
an extraordinary meeting. In the event of the Chair not calling an extraordinary
meeting within 7 days of receiving the request, or refusing to call an extraordinary
meeting, the 2 members may call an extraordinary meeting.

1.3.5 Meetings shall be held at a place, date and time fixed by the Leighton Bromswold Parish Council. Meetings shall not be held in premises being used at the time for the supply of alcohol permitted by the Licensing Act 2003 unless no other suitable room is available.

1.3.6 Notice of the time and place of meetings must be fixed in a conspicuous place in
the parish at least 3 clear days before the meeting. Where a meeting is called by
members of the Leighton Bromswold Parish Council (1.3.4 above), the notice shall be signed by those members and shall specify the business proposed to be transacted at the meeting
(the agenda).

1.3.7 All members of the Leighton Bromswold Parish Council shall be given (by post or left at their residence) at least 3 clear days written notice of all meetings of the Leighton Bromswold Parish Council from the Proper Officer specifying the business proposed to be transacted (the agenda).
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1.3 Order of business for Annual Meetings

14.1 At Annual Meetings business will be dealt with in the following order:

Election of Chair (This will be followed immediately by the Chair’s declaration of acceptance of office)
Election of Deputy Chair
When the Annual Meeting follows Leighton Bromswold Parish Council elections, to note the receipt of declarations of acceptance of office by members
Disclosures of interest by members (and employees) in items on the agenda
Agreeing the minutes of the last meeting and signing them
Receiving any apologies for absence
Announcements from the Chair
To approve any changes to the Standing Orders proposed following the annual
review
To approve any changes to the delegation arrangements proposed following the
annual review
To approve any changes to other governing documents
To appoint committees
To make appointments and nominations
Deciding the dates, times and place of meetings of the Leighton Bromswold Parish Council for the year
To receive recommendations from committees
Other business placed on the agenda

1.4 Order of business for ordinary meetings

1.5.1 At ordinary meetings, business will usually be dealt with in the following order:
Disclosures of interest by members (and employees) in items on the agenda
Agreeing the minutes of the last meeting and signing them
Receiving any apologies for absence
Announcements from the Chair
Receiving petitions
Public question time
Member question time
Any business remaining from previous meetings
Any appointments to committees and other bodies
To receive recommendations from committees
To receive business motions from members
Other business placed on the agenda

1.5.2 The order of business may be changed by the meeting by motion put by the Chair.

1.5 Minutes

1.6.1 No discussion shall take place on a motion to agree the minutes other than upon
their accuracy.
1.6.2 Any corrections shall be made by moving that the minutes are agreed with the
corrections stated.
1.6.3 The minutes must record the names of members present at the meeting and the
declarations of interest of any member.
1.6.4 The minutes of a meeting must be circulated to all members as soon as
practicable and referred to the next meeting (other than an extraordinary meeting)
for agreement and signing by the Chair.

1.6 Petitions

1.7.1 Petitions may be received at (ordinary) meetings of the Leighton Bromswold Parish Council provided that the petition is received by the clerk no later than mid-day three working days before the day of the meeting and is signed by at least 10 electors within the parish.
1.7.2 Petitions may only be about a matter for which the Leighton Bromswold Parish Council has a responsibility or which affects the parish.
1.7.3 Petitions will not be received by the Leighton Bromswold Parish Council which are in furtherance of a person’s individual circumstances or which are about a matter where there is a right of appeal to the courts, a tribunal or government minister.
1.7.4 A petition will not be received by the Leighton Bromswold Parish Council where the issue it concerns has been the subject of a petition in the last six months or a decision of the Leighton Bromswold Parish Council in the last six months.
1.7.5 One signatory to the petition may speak on the petition for no more than 5
minutes.
1.7.6 No discussion shall take place on the petition. A member may move that the
petition be referred to the next meeting or to a committee or to another body. Once
seconded, the motion will be voted on without discussion.
1.7.7 No more than 5 petitions will be received at a meeting.

1.8 Public Question time

1.8.1 Any elector within the parish may put a question to the meeting about a matter for
which the Leighton Bromswold Parish Council has a responsibility or which affects the parish.
1.8.2 An elector seeking a response to a question at the meeting must give the clerk
notice of the question at least 5 clear days before the meeting.
1.8.3 Questions will not be received by the Leighton Bromswold Parish Council which are in furtherance of a person’s individual circumstances or which are about a matter where there is a right of appeal to the courts, a tribunal or government minister.
1.8.4 A question will not be received by the Leighton Bromswold Parish Council where the issue it concerns has been the subject of a decision of the Leighton Bromswold Parish Council in the last 6 months.
1.8.5 An elector putting a question may speak for no more than one minute.
1.8.6 A maximum of 15 minutes will be allowed for public questions or extended at the discretion of the Chair.
1.8.7 No discussion shall take place on any question put. Where practical, the Chair
may respond to the question or indicate that a written response will be made.
1.8.8 Where notice of a question has been given, a reply may be given orally at the
meeting by the Chair or person nominated by the Chair, or a written reply given to
the elector.

1.9 Member question time

1.9.1 Any member may put a question to the meeting about a matter for which the
Leighton Bromswold Parish Council has a responsibility or which affects the parish.
1.9.2 A member seeking a response to a question at the meeting must give the clerk
notice of the question at least 5 clear days before the meeting.
1.9.3 In putting a question a member may speak for no more than 1 minute.
1.9.4 A maximum of 15 minutes will be allowed for members’ questions.
1.9.5 No discussion will take place on any question put. Where practical, the Chair may
respond to the question or indicate that a written response will be made.
1.9.6 Where notice of a question has been given, a reply may be given orally at the
meeting by the Chair or person nominated by the Chair, or a written reply given to
the member.

1.10 Recommendations of committees

1.10.1 The usual order for considering recommendations of committees will be:
(list committees in appropriate order)
1.10.2 The order may be changed by the meeting by motion put by the chair where this is
conducive to the efficient conduct of business.
1.10.3 Recommendations of committees must be included in full on the agenda for the
Leighton Bromswold Parish Council meeting. Recommendations of committees meeting after the notice of meeting has been sent to members must be circulated to all members as soon as practical.
1.10.4 Recommendations cannot be discussed until they have been moved and
seconded. This will normally be done by the chair and deputy chair of the committee.
1.10.5 Normally only one recommendation may be discussed at a time, but the Chair may
allow 2 or more recommendations to be discussed together where this is
conducive to the efficient conduct of business.

1.11 Business motions

1.11.1 Any member may give to the clerk written notice of a motion the member wishes to
move at a meeting at least 5 clear days before the meeting (and sufficient to
enable the motion to be included on the agenda).
1.11.2 Motions must be included in full on the agenda in the order they are received.
1.11.3 Motions cannot be discussed until they have been moved and seconded.
1.11.4 Normally only one motion may be discussed at a time, but the meeting may agree
on motion of the Chair that 2 or more motions relating to the same matter be
discussed together where this is conducive to the efficient conduct of business.

1.12 Rules of debate for committee recommendations and business motions

1.12.1 Any member may propose an amendment to a committee recommendation or
business motion by giving notice of it in writing to the clerk at least 5 hours before
the starting time of the meeting. The clerk shall provide all members at the meeting
with copies of amendments.
1.12.2 An amendment must relate directly to the subject matter of the recommendation or
motion and may refer the recommendation or motion to a committee for
consideration or further consideration, delete words, add words, or delete and add
words. An amendment must not have the effect of nullifying the recommendation
or motion.
1.12.3 An amendment cannot be discussed until it has been moved and seconded.
1.12.4 An amendment can be withdrawn at any time by the member moving it.
1.12.5 The member moving the recommendation or motion may incorporate an
amendment into the recommendation or motion.
1.12.6 Amendments will be discussed together unless the meeting agrees to discuss
them separately on the motion of any member.
1.12.7 Amendments will be put to the vote in the reverse order in which they were moved.
An amendment which is carried shall become the substantive recommendation or
motion and other amendments will not be put to the vote.
1.12.8 The order of speaking shall be
- mover of the recommendation or motion
- mover of first amendment
- mover of second amendment (and so on)
- any other member wishing to speak
- right of reply of movers of amendments in reverse order
- right of reply of mover of recommendation or motion
1.12.9 A member may speak only once in a debate except where the member has a right
of reply or where the Chair, in her/his discretion permits in the interests of debate.
1.12.10 During a debate, but between speakers, any member may move a procedural
motion
- That the question be put to the vote immediately
- That the meeting move to the right of reply of the mover of the
recommendation or motion and then to the vote
- To proceed to the next business
If seconded, the procedural motion shall be put to the vote immediately without
discussion.

1.13 Voting

1.13.1 Subject to any legal requirement all questions to be decided by the Leighton Bromswold Parish Council shall be decided by a majority of the members present and voting.
1.13.2 Members shall vote by show of hands. A member’s vote will only be counted if the
member is in the room of the meeting at the time the vote is taken.
1.13.3 Immediately after a vote is taken and before the next business is commenced, a
member may request that the minutes of the meeting record the way in which the
member has voted or that the member abstained from voting. The minutes shall
note whether the member voted for or against the question put or whether the
member abstained.
1.13.4 Immediately before a vote is taken any member may request that a vote is
recorded. When a request is made the Chair or person nominated by the Chair
shall call the names of all the members and after each name is called the member
shall state whether s/he is voting for or against the question put or abstaining. The
record of voting shall be recorded in the minutes.
1.13.5 In the case of an equality of votes the Chair may give a casting vote whether or not
s/he gave a first vote.
1.13.6 The Chair must give a casting vote in the event of there being an equality of votes
for the election of the Chair of the Leighton Bromswold Parish Council.

1.14 Procedural motions

1.14.1 Any member at any time may move, between speakers, any of the following
motions:
- To proceed to the next business
- To move to the vote
- To refer a matter to a committee
- To adjourn the meeting
If the motion is seconded, it must be put to the vote immediately without discussion.

1.15 Conduct

1.15.1 A member when speaking must address the Chair.
1.15.2 Members must behave in a way that is conducive to the efficient conduct of
business and respect the role of the Chair in the proper management of the
meeting.
1.15.3 If a member persistently disregards the ruling of the Chair by behaving improperly
or offensively or deliberately obstructing business, the Chair may move that the
member be not further heard. If the motion is seconded, it must be put to the vote
immediately without discussion.
1.15.4 If the member continues to behave improperly after a motion that the member be
not further heard, the Chair may move that either the member leaves the meeting
or that the meeting is adjourned for a specified period. If the motion is seconded, it
must be put to the vote immediately without discussion.
1.15.5 If there is a general disturbance at the meeting involving any person present,
making the orderly conduct of business impractical, the Chair may adjourn the
meeting for as long as s/he considers necessary.

2 COMMITTEE MEETINGS

2.1 Chairing meetings

2.1.1 Every committee shall at its first meeting following the Annual Meeting of the
Leighton Bromswold Parish Council, before conducting any business, elect a chair for the year. A committee may elect a deputy chair.
2.1.2 The chair of the committee, or in her/his absence the deputy chair, will chair
meetings of the committee. In their absence, the committee shall select a person
to chair the meeting or the Leighton Bromswold Parish Council may appoint the chairs and deputy chairs of committees at the time the committees are appointed.

2.2 Quorum

2.2.1 No business shall be dealt with unless the committee is quorate.
2.2.2 If there is no quorum the meeting must be adjourned immediately.

2.3 Holding meetings

2.3.1 The clerk will call the first meeting of the committee following consultation with the
chair.
2.3.2 Subsequent meetings shall be held at a place, date and time fixed by the
committee. Meetings shall not be held in premises being used at the time for the
supply of alcohol permitted by the Licensing Act 2003 unless no other suitable
room is available.
2.3.3 Notice of the time and place of meetings must be fixed in a conspicuous place in
the parish at least 3 clear days before the meeting.
2.3.4 All members of the Leighton Bromswold Parish Council shall be given (by post or left at their residence) at
least 3 clear days written notice of all meetings of a committee from the Clerk
specifying the business proposed to be transacted (the agenda).

2.4 Order of business

2.4.1 Business will usually be dealt with in the following order:
Disclosures of interest by members (and employees) in items on the agenda
Agreeing the minutes of the last meeting and signing them
Receiving any apologies for absence
Announcements from the Chair
Any business remaining from previous meetings
Other business placed on the agenda

2.5 Voting

2.5.1 Subject to any legal requirement all questions to be decided by a committee shall
be decided by a majority of the members present and voting.
2.5.2 Members shall vote by show of hands. A member’s vote will only be counted if the
member is in the room of the meeting at the time the vote is taken.
2.5.3 Immediately after a vote is taken and before the next business is commenced, a
member may request that the minutes of the meeting record the way in which the
member has voted or that the member abstained from voting. The minutes shall
note whether the member voted for or against the question put or whether the
member abstained.
2.5.4 In the case of an equality of votes the Chair may give a casting vote whether or not
s/he gave a first vote.

2.6 Attendance by members

2.6.1 Any member not being a member of a committee may attend any meeting of the
committee.
2.6.2 The chair may permit any such member to speak.

3 OTHER PROVISIONS

3.1 Smoking
3.1.1 Smoking is prohibited during any Leighton Bromswold Parish Council and committee meeting.
3.2 Individual members
3.2.1 A member cannot individually exercise any functions of the Leighton Bromswold Parish Council on behalf of the Leighton Bromswold Parish Council. A member must not issue any order relating to work being done for the Leighton Bromswold Parish Council or claim any right to enter any property on behalf of the Leighton Bromswold Parish Council.